| Job title: | Operations Co-ordinator |
| Reporting to: | Operations Manager |
| Location: | Office Based – Ipswich |
| Salary: | Confirmed upon request |
This role is based in Ipswich working for Steadfast Safety, within the Operations Department.
Duties and Responsibilities:
- Attend project handovers to gain knowledge of installation portfolio & sequence of install.
- Liaise with clients to book in operational teams for induction, use of portals to book technicians in on site & upload competencies, as builts, O&M etc.
- Order project related material via purchase orders for both materials and plant.
- Compile daily job sheets handed in each day, which are to be scanned and added to project file for review.
- WhatsApp images of installations to be saved in project folder (Façade access testing being priority)
- Complete certification and O&M’s for projects as they are completed, issue to client on approval that account is up to date with payments.
- Compile and creation of system technical files and handover packages
- Use of main contractor portals to upload handover information, as builts and O&M
- Maintain calibrated tooling spreadsheets via excel sheet, ensure all tooling is calibrated, serviceable and in date.
- Assist with Steadfast Installation team audits
- Assist with Steadfast’s housekeeping audits
- Assist with Steadfast’s subcontract team audit
- Complete vehicle maintenance tracker ensuring vehicles are serviceable and well maintained
- Complete daily DRA tracker
- Tooling service & PAT testing tracker
- Ensure the installation team training tracker in maintained and up to date.
- Update project progress tracker to give a real time view on site progress at any given time
- Must adhere to H&S requirements and company process and procedures.
Skills and Qualifications:
- Minimum GCSEs (or equivalent) in English and Maths (Grade 4/C or above preferred)
- IOSH or willing to gaining qualification.
- Face to face or phone customer service experience
- Experience of working in a busy office environment
- Previous work within a similar industry is preferable
- Excellent phone manner
- Relationship management with customers, stakeholders, and colleagues.
- Working knowledge of MS Office (specifically Excel, Word and Outlook) and CRM tools
- Knowledge & experience in Fall Protection products (Desirable)
- Full UK driver’s license is essential
- Basic understanding of health and safety in a construction/work environment.
Person Specification:
- Punctual, reliable and takes pride in work.
- Enthusiastic and committed to personal development and training.
- You will be a strong communicator with strong interpersonal and influencing skills, you will be able to build strong working relationships with key stakeholders.
- Proven extensive experience in the installation and recertification in Kee Safety products. (Desirable)
- An up-to-date in-depth knowledge of Industry Standards.
- Always represent the company in a professional manner and build excellent client relationships.
- Ability to work with minimal guidance in a fast pace, diverse environment, whilst remaining able to take instruction when necessary.
- Team player but confident to work alone
- A practical and growth mindset
- Strong communication and interpersonal skills with aptitude in building relationships with professionals of all organisational levels
- Excellent organisational skills
- Excellent problem-solving skills.
- Numerate, analytical with excellent attention to detail.
- Good telephone manners; confident and willing to deal with customers.
- Good understanding of the importance of customer service both internal and external
- Candidates must enjoy identifying and developing new business opportunities.
- A strong communicator with good verbal and written skills.
This job description is intended to provide an overview of the role and is not exhaustive. The Operations Co-ordinator may be required to perform additional duties as needed to support the efficient operation of the role.
Application Process:
Individuals should apply in writing for this role to Gary West, General Manager outlining why they feel they are suitable for the role attaching their current CV to gw@steadfast-group.com
If you require any further information regarding Steadfast Safety or the role, please contact Gary on the email address above.
Closing date for applications: 16th January 2026. Please ensure that you have informed your line manager prior to applying.